Some Key Analysis and Reporting Capabilities

Preserve provides the ability to analyze spend in the following ways:

• Commodity by supplier trend - Daily, Weekly, Monthly, Quarterly, Annually

• Supplier by commodity trend

• Buyer by commodity trend

• Commodity by buyer trend

• Payment type (invoice approval, etc.)

• Item type (finished goods, direct and indirect materials) trend

• Purchase order commitment status

• Purchase order comparison summary

• Supplier contracts

• Supplier performance

Given the right information at the right time these organizations can contribute directly to the bottom line while reducing costs. 

With better purchasing and payable information, specific areas can be addressed to improve both the quality of the purchasing organization and reduce the overall procurement costs. 

Short list of purchasing and payable information of interest include: 

• who are our suppliers,
• where they are located,
• where are their distribution centers,
• are they a minority company,
• what is spent with each supplier (monthly, quarterly, yearly)
• what is the comparable spend this year versus last year,
• who is buying,
• who is approving,
• what percent of spend is outside of purchasing,
• is our supplier part of a larger organization,
• are we receiving what has been ordered,
• how often are the shipments short or backordered,
• how many purchased items are accepted versus rejected,
• how often are our orders short or back ordered,
• how often do purchase orders get changed before and after release,
• how often are purchase orders cancelled,
• how often are there price changes,
• what have been the movement of price,
• what are the lead times,
• what have been the movement of lead times,
• what is the outstanding payable balances,
• what is amount and percentage of payables that are not supported by purchase orders,
• how do invoice dollars this year compare to last year,
• how often are there invoice errors,
• frequency and amount of lost discounts

By simply capturing purchase order, accounts payable and invoice information and doing some comparing, massaging and regular capturing of this data, valuable information can be obtained,  maintained and analyzed.  

For more Information you can email us at Ocean's Spend Analysis